3 Steps to Help Your Switch to Virtual Accounting and Bookkeeping

Virtual accounting and bookkeeping are the future for many small businesses. Going virtual opens fantastic possibilities for a small business owner, particularly with access to financial experts on demand. The process of implementing virtual accounting is straightforward and cost-efficient.

Here are three steps that you can follow: –

• The Discovery Call – The first step is having a discovery call with an expert CFO or CPA for a comprehensive assessment of your current financial state. Through this assessment, a plan will be put in place to move your books securely into a cloud online. Another objective of the discovery call is for the virtual accounting team to clarify the business model and goals of the small business.

• Establish Clear Communication – At the start of the virtual accounting partnership, there will be a need for effective and consistent communication. This is because the entire process to set you up with your virtual accounting systems may take at least two weeks. You will need to set up communication guidelines to determine what can be managed through email, text messages, meetings, or phone calls. 

• Remember to Brief Clients – Although switching to virtual accounting and bookkeeping is primarily an internal process for small businesses, it may also be necessary to brief clients. This is for clients who are used to face-to-face interactions with finance or administration employees. Where essential, clients can also receive training that simplifies how they interact with a virtual accounting process. Establishing ways to maintain a human touch with clients is necessary to maintain strong relationships with these plans.

When deciding to switch, you may also need to overcome some barriers. These barriers are more internal and mindset than anything else. Like with any new business relationship, allow for some time to build trust, and ask all the questions you need to for your peace of mind.

Another barrier is the fear that you will lose total control of your business or financial management when you work with a team of virtual experts. To overcome this fear, collaborate closely with the virtual team to ensure the clarity and simplicity of a financial dashboard. Furthermore, all the information needs to be both easy to read and understand.

RCN CPAs has a professional team of virtual accountants and bookkeepers who are future-focused, thus aligning with your business goals. In addition, you can also get expert help through our strategic business advisory services or work closely with a virtual CFO. So, take the first step and schedule a discovery call with one of our team.